Job Posting: Administrative Assistant

Our small Alpharetta law firm is looking to hire an Administrative Assistant to be responsible for the day-to-day operations of the firm. This Administrative Assistant will be responsible for a wide variety of office duties.

DUTIES AND RESPONSIBILITIES:

  • Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
  • Ensures that the clients are comfortable and their needs are met.
  • Maintains attorneys’ schedules by maintaining calendars; arranging meetings, conferences, teleconferences, and travel.
  • Provides historical reference by utilizing filing and retrieval systems
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Manages the firm’s correspondence by preparing, receiving and mailing correspondence.
  • Manages the firm marketing materials, including the firm’s monthly newsletters.
  • Coordinates with the firm’s IT support to resolve technical problems and manage software installation and upgrades.
  • Runs firm errands, including to the bank and post office.
  • Create and maintains client files both in the cloud and in hard copy, as needed.
  • Responsible for preparing the firms billing, including receiving and entering client payments

SKILLS AND QUALIFICATIONS:

Administrative Writing Skills, Scheduling, Microsoft Office Skills, Professionalism, Confidentiality, Organization, Problem Solving, Typing, and Verbal Communication.

EDUCATION AND EXPERIENCE:

  • High School diploma
  • Minimum of Associates Degree
  • Experience working 3 years in a similar position
  • Experience with practice management software and cloud based platforms a plus
2016-12-22T06:23:40+00:00 December 14th, 2015|Blog, Job Postings|

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